TENDER : SUPPLY AND DELIVERY OF 8X PRINTERS ON RENTAL ON A 3 YEARS CONTRACT

    DANNHAUSER MUNICIPALITY

    INVITATION TO TENDER - TENDER No: 04/10/2017

    DESCRIPTION: SUPPLY AND DELIVERY OF 8X PRINTERS ON RENTAL ON A 3 YEARS CONTRACT

    Dannhauser Municipality hereby invites all qualified Service providers to tender for Tender No. 04/10/2017 for SUPPLY AND DELIVERY OF 8X PRINTERS ON RENTAL ON A 3 YEARS CONTRACT.

    This bid will be evaluated in terms of the 80/20 preferential point system as prescribed in the Preferential Procurement Policy Framework Act (No 5 of 2000 Amended in 2017). BBBEE must be submitted.

    In terms of section 13 of the municipal Supply Chain Management Policy and the official tender procedures, the Municipality will reject all tenders that do not comply with the following conditions.

    Conditions

    - Bidders must be registered on the Central Supplier Database and proof of registration must be submitted.

    - Price(s) quoted must be valid for at least ninety (90) days from date of offer.

    - Price(s) quoted must be firm and inclusive of VAT.

    - Bidders must include both Tax Clearance Certificate and SARS Pin.

    - This bid is subject to the general conditions of contract (GCC) and if applicable, any other specific conditions of contract.

    - MBD 4, MBD 6.1, MBD 8 & MBD 9 must be scrutinized, completed and submitted together with your quotation.

    - CIPC Registration certificate “CK”

    - Current municipal rates account

    - Company profile with traceable references.

    - Background and experience of the firm in a related field.

    - A successful service provider will be required to supply a spare toner.

    - Suppliers of these services or who is dealing with this kind of service will get preference.

    - The Technician must report within 3 days if called for maintenance or to resolve any problem associated with a printer.

    - Maintenance cost to be incurred by the supplier.

    - Insurance costs for the printers to be incurred by the supplier.

    - Preference will first be made to local service providers.

    - No bids will be considered from persons in the service of the state.

    - The Municipality reserves the right to withdraw any invitation to tenders and/or to re-advertise or to reject any tender or to accept a part of it.

    - The Municipality does not bind itself to accepting the lowest tender or award a contract to the bidder scoring the highest number of points.

    Rental Printer Specification

    1. Central Printer - 55 Pages per minute colour MFP - A4/A3 Paper sizes - 10.1-inch Android smart operation Panel - Scan to USB - Postscript Emulation - Customizable home Screen - 1200 x 1200 DPI Print Resolution - Up to 300 GSM paperweight - 320 GB Hard Disk - 2300 Sheet Paper Capacity 5 Paper Trays Bypass Tray - 1000 Sheet Finisher

    2. Corporate Office: - 35 Pages per minute B&W IMPF - A4/A3 Paper sizes - 320 GB Hard Disk - 2300 Sheet Paper Capacity 5 Paper Trays including Bypass Tray - 1000 Sheet Finisher - Fax option

    3. Library Office: - 30 Pages per minute colour MPF - A4/A3 Paper sizes - Up to 300 GSM paperweight - 2300 Sheet Paper Capacity 5 Paper Trays including Bypass Tray - 250 CIB Hard Disk - Fax option - Customizable Home Screen - 10.1-inch android Smart Operational Panel - Scan to USB

    - Fax option - PostScript Emulation

    4. Technical Office:

    - 30 Pages per minute B&W

    IMPF

    - A4/A3 Paper sizes

    - Up to 300 GSM paperweight

    - 320 CAB Hard Disk

    - 2300 Sheet Paper Capacity

    5 Paper Trays including

    Bypass Tray

    - Fax option

    - Quick warm up

    - Scheduled print

    - Quota scheduling

    5. Debtors Office; - 30 Pages per minute B&W IMPF - A4/A3 Paper sizes - Up to 300 GSM paperweight - 320 GB Hard Disk - 2300 Sheet Paper Capacity 5 Trays including Bypass Tray - Fax option - Quick warm up - Scheduled print - Quota scheduling

    6. Payroll Office: - 30 Pages per minute IMPF - A4 Paper size - 1200 x 1200 DPI Print Resolution - Up to 220 GSM paperweight - 320 GB Hard Disk - 250 Sheet Paper Capacity - Fax option - Scan to USB - PostScript Emulation - 10.1 inch Android Smart OPRATIONAL panel - Customizable Home Screen

    7. Traffic Office:

    - 30 Pages per minute B&W

    MPF

    - A4 Paper size

    - 4 in I

    - Scan to USB

    8. Records Office: - 30 Pages per minute B&W MPF - A4 Paper Size

    Tenders must be submitted in a sealed envelope; clearly marked “TENDER NO: 04/10/2017 SUPPLY AND DELIVERY OF 8X PRINTERS ON RENTAL ON A 3 YEARS CONTRACT.” and must be deposited into the tender box situated at the reception area of Dannhauser Municipal offices. Tenders should be received no later than 12H00 on the 20 November 2017, where after bids will be opened in public. Late, emailed or faxed bids will not be accepted.

    Any enquiries with regards to the above may be directed to Mr Bheka Khanyile at 08 Church Street or telephonically on 034- 621 2666 Ext. 0741 during working hours, between 07H30 and 16H00 with lunch interval from 13H00 to 13H30, Monday to Friday.

    D.M MOHAPI TENDER NUMBER: 04/10/2017

    ACTING MUNICIPAL MANAGER