QUOTE : WATER SOURCE AND RETICULATION INVESTIGATION AND PROPOSED DISTRIBUTION PLAN FOR ALL VILLAGES WITHOUT PORTABLE WATER IN WARD 6

    Dannhauser Municipality KZN 254

    8 Church Street Telephone: 034 621 2666
    Private Bag X1011 Facsimile : 034 621 2342
    DANNHAUSER
    3080

    Date of Advert: 11/11/2020
    Quotation Number: RFQ/943
    Description: WATER SOURCE AND RETICULATION INVESTIGATION AND PROPOSED DISTRIBUTION PLAN FOR ALL VILLAGES WITHOUT PORTABLE WATER IN WARD 6

    Kindly furnish us with a written quotation for the supply of the goods/services as detailed in the enclosed schedule.

    The quotation must be submitted on the letter head of your business no later than, 23 NOVEMBER 2020 at 12H00.

    Quotation are to be submitted in a sealed envelope; clearly marked “Quotation number & Description” must be deposited in the tender box situated at the reception area of Dannhauser Municipality offices, 8 church street, Dannhauser 3080

    The following conditions will apply:

    • Price(s) quoted must be valid for at least thirty (30) days from date of your offer.
    • Price(s) quoted must be firm and must be inclusive of VAT.
    • A firm delivery period must be indicated.
    • Bidders must include their certified BBBEE certificate copy (MBD 6.1).
    • Bidders must include original Tax Compliance Certificate (SARS Pin).
    • This quotation will be evaluated in terms of the 80/20 preference point system as prescribed in the Preferential Procurement Policy Framework Act (No 5 of 2000) and for this purpose the enclosed forms MBD 4, MBD 6.1, MBD 8 & MBD 9 must be scrutinized, completed and submitted together with your quotation. ( MBD forms are available from SCM office & from the website www.dannhauser.gov.za under Budget then scm forms)
    • Bidders must be registered on the Central Supplier Database and proof of registration must be submitted.
    • The successful provider will be the one scoring the highest points.
    • Preference will first be made to local service providers.
    • Bidders are required to submit their most recent municipal accounts for their business location or their personal residence account i.e. rates/refuse or Proof of residence for those who reside in rural areas.
    • Bidders must fill in the RFQ register stating the date and time of when they submitted their RFQs, available at the tender box.
    • Bidders must be registered on The Dannhauser Municipality Suppliers database, forms are available from the website www.dannhauser.gov.za & from reception.
    • Dannhauser Municipality does not binds itself to accept the lowest, or any quote.
    • The Municipality reserves the right to withdraw any invitation to quotations/proposal and/or to re-advertise or to reject any quotations/proposal or to accept a part of it.
    • The municipality reserve the right to appoint a portion or split the service to a service provider.
    • The Municipality does not bind itself to accepting the lowest quotations/proposal or award a contract to the bidder scoring the highest number of points.

    NB: No quotations will be considered from persons in the service of the state
    Failure to comply with these conditions may invalidate your offer.

    SCHEDULE
    DESCRIPTION: QUOTATIONS FROM SUITABLE AND QUALIFIED SERVICE PROVIDERS AS PER BELOW SCHEDULE:

    WATER SOURCE AND RETICULATION INVESTIGATION AND PROPOSED DISTRIBUTION PLAN FOR ALL VILLAGES WITHOUT PORTABLE WATER IN WARD 6

    1. Introduction
    The purpose of this Terms of Reference (TOR) is to outline the requirements for investigation
    Water Challenges facing each village in ward 6 and propose a suitable water distribution for each village.
    2. Background
    Dannhauser Local Municipality (LM) (KZN 254) is located north in the Kwa-Zulu Natal Province in
    Amajuba District with Newcastle Local Municipality and eMadlangeni Local Municipality as part of its
    family. It is the smallest of three local municipalities within the District; with area coverage of
    approximately 1516 square kilometres. Dannhauser LM is a predominantly rural municipality, and
    classified as a “Class B” municipality by national government. Mining towns with some residential areas
    were established within the jurisdiction prior to the 1980’s as a result of the numerous mines situated
    within and around the municipal area. These include Dannhauser Town, Hattingspruit, and other main
    towns such as Inverness, Kilegethe, Klipbank, Milford, Normandien, Nyanyadu, Rutland, Tendeka,
    Witteklip. The municipality has thirteen (13) wards with a combined total of 58 settlement areas.
    3. Problem Statement – Key Challenges
    Access to potable water is one of the key challenges facing Dannhauser Municipality. A substantial
    number of people and communities do not have access to potable water, which meets the standards
    set by the Department of Water Affairs and Sanitation. This is confirmed by the results of Census 2011,
    which indicates that only 19.5% of the total population in the municipal area has access to piped water
    inside their dwelling units.
    By 2016, 14 769 out of 20 844 households in Dannhauser municipality had piped water inside their
    dwelling units, this was a significant jump from the approximately 11 100 households in 2011, but
    majority of the population still does not have access to piped water and relies on other sources. This
    means that people use other sources of water such as communal stands and rivers, boreholes, spring,
    etc. These types of water sources are vulnerable to contamination that could lead to outbreak of
    waterborne diseases and thus still remains a considerable challenge.
    The Department of Rural Development and Land Reform, through the Comprehensive Rural
    Development Strategy (CRDS), aids in the implementation of the sinking of boreholes, in areas deemed to be rural, and Dannhauser is one of them.
    4. Scope of Work
    The objectives of the project are to prepare a detailed report on challenges encountered in each village pertaining to portable water.
    envisaged that the scope of work for the service provider will entail the following:
    • Determination of the nearest water source to each village.
    • Determination whether there is water reticulation & bulk water supply in each village.
    • Conduct a stakeholder engagement and public participation.
    • Propose a water distribution plan for the immediate community; and
    • Provide a budget estimate for water distribution as well as associated cost breakdown.
    • A detailed and quantified Bill of Quantities for each area identified.
    5. Deliverable
    The expected deliverables and outcomes of the project are the following:
    Inception report
    • Methodology and approach
    • Strategic stakeholders i.e. Ward Councillor & Responsible Municipal official
    • Status Quo Report
    • Demographic
    • Number of households with/ without water supply in each village
    • Detailed report (Draft and Final)
    • Timeframe of the project – 3 months
    6. Competency/ Expertise Requirements
    In order to complete the investigation, the following expertise and competencies will be required from
    the service provider on submission of proposal:
    • Environmental Management/ Town Planning Specialist with professional registration at
    SACPLAN (South African Council for Planners minimum 3 years); (10) Attach Certified Registration Certificate
    • Geotech Specialist/ Geologist with post graduate from a recognized tertiary institution and
    registration with professional body; (10) Attach Certified Qualification & Registration certificate
    • A project manager with sound project management experience with registration with Project Management Institute (PMI) as a Project Management Professional (PMP); (30) Attach certified Registration Certificate
    • Understanding and knowledge of the legislative and policy framework relating to Bulk water and Reticulation supply. Knowledge and experience in undertaking similar projects; Communication and facilitation skills; and (20) Attach C.V (project manager)
    • Company must have a minimum of 2 years’ experience in the field and provide at least 2 references letters (30)
    The minimum points that must be scored by a prospective bidder to proceed in the next stage (which is pricing 80/20) is 75 points.

    DELIVERY ADDRESS:

    08 church Street, Dannhauser Municipality, for more info please contact MRS LUNGELO GCABASHE on 034 621 2666 between 07H30 and 16H00 with lunch interval of 13H00 to 13H30.

    * MSCM Regulations: “in the service of the state” means to be –
    (a) a member of –
    (i) any municipal council;
    (ii) any provincial legislature; or
    (iii) the national Assembly or the national Council of provinces;
    (b) `````````````rd of directors of any municipal entity;
    (c) an official of any municipality or municipal entity;
    (d) an employee of any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No.1 of 1999);
    (e) a member of the accounting authority of any national or provincial public entity; or
    (f) An employee of Parliament or a provincial legislature.